The 5 best business travel management companies in Scotland

Any travel supervisor who’s had to e-book and deal with small business excursions devoid of the assist of a travel management organization (TMC) will know it is not an effortless process.

Endlessly hunting for suitable lodging on many web sites. Chasing down plenty of invoices from quite a few personnel. Making absolutely sure all travelling workers are risk-free at all situations. The record of duties goes on and on, and we have not even pointed out attempting to continue to be in your company’s vacation finances nevertheless!

In this guideline you will uncover a overview of the top 5 business enterprise vacation administration providers in Scotland. We’ll also briefly go over the primary gains of working with a travel administration organization, and the main capabilities to glance for when picking which corporation to go with.

What are the principal advantages of employing a travel administration company?

Saving cash, preserving time, keeping personnel protected and pleased. These are the evident rewards that appear with utilizing a travel administration enterprise.

In this article are just some of the ways modern-day organization travel management companies can support you realize these rewards:

  • Negotiating the very best discounts: Travel administration firms can enable you decrease the amount you devote by negotiating the very best business enterprise travel rates on your behalf. They can also aid you form extensive-expression partnerships with airlines and accommodations to support you lower journey fees going forward.
  • Comprehensive journey and expense reviews: Optimizing your journey finances based on former excursions is a person of the very best methods you can reduce organization travel costs. Journey administration companies provide in depth journey and price studies to help you do just that. They also centralise all of your travel information in just one position, supplying you further perception into journey spend and travel programme general performance.
  • Help you save time with anything in one area: Contemporary corporate journey administration corporations enable you to centralise all business enterprise journey procedures. They must deliver you with a one consumer-welcoming platform that lets you deal with all the things from reserving and vacation policy compliance, to trip basic safety administration and invoicing. 
  • Self-scheduling for added effectiveness: Modern-day journey administration platforms allow for your workforce to make their possess travel preparations. This suggests no far more back-and-forth amongst you and various workforce more than what demands to be booked and why.
  • Making sure vacation plan compliance: You set journey procedures in put for a explanation to cut down charges, streamline procedures, and maintain personnel safe and sound. Inevitably although, employees normally make preparations that tumble outdoors your journey policy. By applying a travel management company you can cease this from going on, because their platform will flag or block any unauthorised bookings.
  • Personnel protection and gratification: If you want to keep your staff members joyful and no cost from damage though travelling, every single excursion requirements to be managed efficiently, and thoroughly. Modern travel administration organizations provide extensive danger administration, purchaser help, and even traveller tracking remedies to make this as simple as attainable.

Functions to glimpse for when choosing a travel administration firm

Modern-day journey administration organizations can help you conveniently control each factor of your company’s small business visits. But not all journey administration alternatives are produced equal!

Below are the major attributes you must glimpse out for when deciding on your most well-liked answer:

  • In depth travel inventories: To constantly fulfil your business enterprise vacation desires, a fashionable vacation management platform need to offer a broad range of journey and lodging alternatives. This should involve the capability to e book diverse modes of transportation, these kinds of as trains and rental cars.
  • Overall flexibility: Cancellations and last-moment alterations are however all also frequent in the enterprise journey planet, so picking out a journey management solution with adaptable scheduling solutions is vital.
  • Thorough consumer help: If things go erroneous on a small business trip, you or the organization traveller associated will require support from your vacation management corporation. If you can not simply get in touch with a true human 24/7 to deal with any troubles that come up, the purchaser guidance they’re providing isn’t excellent more than enough.
  • Centralized invoice assortment: A person of the primary reasons for utilizing a journey management business is to preserve time and streamline processes. So whatever resolution you pick, it need to consolidate all your regular invoices into a single solitary vendor bill.
  • Reporting/knowledge capabilities: Detailed vacation/cost experiences, and intuitive knowledge representation are crucial for identifying and employing expend optimisation actions. Contemporary vacation administration providers really should generally supply these functions.

The 5 ideal company vacation management providers in Scotland

Based on the added benefits and options discussed previously mentioned, under is our choose of the five prime company vacation administration businesses in Scotland:

1. TravelPerk

TravelPerk presents an all-in-a single electronic answer that can help you handle each and every component of company travel. With TravelPerk, the entire business vacation booking method from begin to finish is coated inside of a person centralised system.

As well as the ease of use this centralised system provides, TravelPerk also has numerous other options that established it apart:

  • The world’s biggest vacation stock for flights and accommodation vendors.
  • Built-in vacation insurance policies and in-application approvals — this includes approval workflows, and the skill to customise strictness degree for each individual workflow.
  • FlexiPerk, a cancellation coverage that lets you terminate journey arrangements up to two hrs before departure with a confirmed refund of at least 80%.
  • 24/7 customer guidance with actual humans and a 15-next response fee.
  • TravelCare, a travel protection and possibility management alternative that provides safety alerts, and whole visibility into all traveller locations and affiliated hazards.
  • Centralised invoicing for all business enterprise travel — eliminating the want for bill requests and reminders.
  • Adaptable, intuitive, serious-time reporting masking each component of your company vacation, which includes expenditures, carbon emissions and far more.
  • Brief and pain-free VAT reclaim solution.
  • Massive catalogue of integrations with 3rd celebration software.
  • TravelPerk Gatherings, an activities administration answer that addresses every thing from kick-offs and offsites to functions, enabling distant and hybrid teams to join in genuine everyday living.
  • Carbon offsetting with GreenPerk — to assistance integrate environmental sustainability into your vacation application.

All-in-all, combining these capabilities results in a thorough travel management platform that can seamlessly provide the enterprise journey requirements of any company, large or smaller.

For Scottish-dependent businesses, TravelPerk’s acquisition of Uk enterprise journey expert Click on Vacation very last yr tends to make it a especially suitable decision, as the platform has presently received a foothold in the Uk.

See how TravelPerk makes enterprise vacation pressure absolutely free

2. EQ Travel

EQ Journey is a company vacation administration firm established in 2011 and headquartered in Dunfermline in Scotland.

EQ Travel’s primary features include things like:

  • Flight, rail, hotel, condominium, and car or truck reservations.
  • On the net reserving system with the potential to integrate journey procedures.
  • A 24-hour crisis get in touch with staffed by the EQ team.
  • Personalised journey management reports, which include chance management reporting.
  • Convention and activities management.
  • Incentive vacation (journeys rewarded to top rated performers in your enterprise).
  • Medical trial journey.
  • Ancillary solutions this sort of as chauffeur retain the services of, forex, ferries, passports and visas, airport parking, aircraft charter and non-public jet hire.

EQ Vacation provides lots of beneficial functions for scheduling trips, but it is not a comprehensive vacation management support. It doesn’t offer any cost administration or centralised invoicing alternatives, or important characteristics like adaptable cancellation, VAT reclaim, 3rd bash computer software integration, or a carbon offsetting system.

It also takes advantage of Concur as its self-reserving platform, which has received a number of reviews on line stating that the consumer interface is not person-welcoming.

3. Stewart Travel Management

Founded in 1972, Stewart Journey Management is an experienced travel administration enterprise with its headquarters in Glasgow.

Even though not exclusively targeted on the business vacation sector, Stewart Travel Administration continue to has plenty to provide its company clientele:

  • Air, resort, rail, ferry and car or truck bookings.
  • World-wide air ticketing system that offers the most effective selling prices on around 900 airlines across more than 51 nations around the world.
  • On line scheduling portal with travel plan integration.
  • 24-hour unexpected emergency assistance assistance.
  • Focused account manager.
  • Committed conference and function management group.
  • Personalized administration reporting, with put up-excursion vacation facts on demand from customers.
  • Flexible payment solutions (which include credit history conditions).
  • Traveller tracking — Stewart Travel Management can immediately locate all travellers in a specific location and call them by electronic mail or SMS message.
  • Chauffeur provider, visa/passport assistance, airport lounges, transfers and parking.
  • Offshore and marine fares.

Stewart Travel Management comes with a good assortment of characteristics, but is lacking crucial answers like versatile cancellations, VAT reclaim, and carbon offsetting.

4. The Journey Enterprise Edinburgh

The Vacation Enterprise Edinburgh is an impartial travel company with in excess of 30 a long time of practical experience in the travel marketplace.

They offer you leisure holiday seasons and honeymoons as perfectly as business enterprise vacation administration products and services. For companies, The Vacation Firm Edinburgh features several solutions:

  • Air, hotel, rail, ferry and automobile seek the services of.
  • Account Management.
  • Travel policy management (such as strategies on how to enhance compliance.)
  • Meetings, incentives, conferences, and function administration.
  • Traveller monitoring — with 24/7 unexpected emergency company.
  • Multi-degree, detailed administration information and facts out there on the internet, as very well as specified periodic stories.
  • Booking procedure evaluation.
  • Price cost savings as a result of price tag reduction planning and implementation.
  • Month to month invoicing — The Journey Organization Edinburgh will pay out for all the things on your behalf and monthly bill you once for every month. They can also organize invoice backs for meals and added resort companies so your personnel do not have to pay out upfront and then assert expenditures.

The Travel Organization Edinburgh has a huge focus which consists of lots of leisure vacation expert services, but they also offer you plenty of capabilities for corporate consumers. If you’re seeking for an all-in-one particular digital resolution however, you won’t come across that below. The Journey Firm Edinburgh do not give a one centralised system for close-to-conclusion journey booking and administration. The assistance they provide is far more of a conventional, offline support.

5. Travel CTM

With its head office in London, Travel CTM was recognized in 1994, and focuses on building customised journey remedies for its consumers.

Journey CTM’s principal attributes contain:

  • All modes of transportation coated.
  • Focused strategic account manager.
  • Person-friendly on the web booking instrument with crafted-in acceptance workflows and vacation coverage integration.
  • Customer-centric travel technological innovation, including a suite of interconnected travel tools.
  • Functions administration.
  • Localised following-several hours crisis travel aid.
  • Traveller tracking.
  • Market-specific alternatives — for event journey, athletics travel, and ERM (power, resources, and marine) journey.
  • Carbon reporting and offsetting.
  • Traveller wellbeing reporting.

Vacation CTM is a contemporary corporate travel management option with useful, customisable attributes. Even so, the system has confined third-celebration software program integrations, cannot warranty 100% journey coverage compliance, and does not supply flexible cancellation/travel options. 

If you are centered in Scotland and you’re looking for a journey manegement option to help your business thrive, there are numerous great choices out there. If you are hunting for a comprehensive, remarkably-rated, conclusion-to-conclude option, TravelPerk can a lot more than supply. If you’d like to find out far more about how TravelPerk can optimise your company’s business enterprise vacation system, get to out for a absolutely free demo right now.

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